You Won’t Believe How Easy It Is To Make A Drop Down List In Excel! See The Amazing Step-By-Step Guide Here!

Do you often find yourself entering the same data repeatedly in your Excel spreadsheet? Fret not, as Excel has a feature of creating a dropdown list to ease out this repetitive task. With this feature, you can quickly choose the data you want to enter in a cell, without having to remember or type it every time. In this article, we will take you through a step-by-step guide to creating a drop-down list in Excel.

Step 1: Open your spreadsheet and navigate to the cells where you want to create a drop-down list

First things first, you need to open your Excel spreadsheet and decide which cells you want to create a drop-down list. These cells could be for any kind of data, including names, dates, or any other text or numbers. Once you are done selecting the cells, move on to the next step.

Step 2: Add the data you want to appear in the drop-down list

To create a dropdown list, you need to add the data you want to appear in the list. You can choose to add this data directly within the cells or in a separate column. For instance, if you want to create a dropdown list of products, you can add them in a separate column or the same column where you want to create a dropdown list.

Step 3: Select the cells where you want to create dropdown lists

Once you are done adding the data, you need to select the cells where you want to create the dropdown list. After selecting the cells, click on the “Data” tab in the menu, and then click on the “Data Validation” option.

Step 4: Choose the “List” option in the Data Validation dialog box

On clicking the Data Validation option, a dialog box will appear. In this dialog box, select the “List” option in the “Allow” section.

Step 5: Specify the source for the dropdown list

Next, you need to specify the source from which the dropdown list will pick the data. For this, you need to click on the source box, and then select the cells where you have added the data you want to appear in the dropdown list.

Step 6: Click OK to add the dropdown list

After you have specified the source, click on OK to add the dropdown list to the selected cells. On clicking OK, the dropdown list will be created in the cells, and you can now choose any item from the list to enter the data.

Conclusion

Creating a dropdown list in Excel is an incredibly easy and time-saving feature that can be used for a variety of data types. With the above-mentioned step-by-step guide, you can now create dropdown lists quickly and effectively. So, the next time you have to enter repeated data, just create a drop-down list, and save yourself a ton of time and effort.

Microsoft Excel is more than just what your parents used at their desk jobs. When used effectively, it can be a rewarding tool in your arsenal, whether you’re running a business, a home, or simply need a budget. Drop-down lists simplify data input, which is helpful where time is money.

How to create drop-down lists in Excel

1. Select the cells where the drop-down lists are needed

In this example spreadsheet, there’s a list of clients on the left and a column with Communication Preference on the right. We’ll add drop-down lists for their communication preference, to select whether they want to be emailed, called, or texted.

2. Go to Data in your options, then select Data Validation

A Data Validation pop-up will appear after you click on Data Validation. 

3. Under Allow, select List from the menu

In the Data Validation pop-up, go to the drop-down menu under Allow and select List.

4. In Source, enter the items for your drop-down lists, separated by a comma

Enter the items you want to be able to choose from in your drop-down lists, each one separated by a comma.

5. Drop-down lists are ready!

Whenever a cell is clicked on, a drop-down arrow will appear on the lower-right corner, click on the arrow and the drop-down list appears to select from. When you select an item from the list, it will populate the cell.